How to Include MORE in a Shorter Email Signature

shortening email signature - fb

Your email signature serves as a mini billboard for you every time you send an email. However, I’m embarrassed to say my Office 365 email signature was beginning to look like a real billboard:

Alice's old email signature

Alice’s old email signature

Here’s how my new one looks, followed by one easy way of making an Office 365 email signature shorter:

Alice's new email signature

Alice’s new email signature

Step 1

Click on the “gear” in the upper right side of your email and then click on “Options” toward the bottom.

Navigating to your email signature

Locating the email signature setup section

Step 2

On the left navigation bar, go to Layout > Email signature

Navigate to Email signature

Navigate to Email signature

Step 3

Click on the down arrows to bring up more editing possibilities, including adding a hyperlink to a word. Hover over the word or words to which you want to add the link.

NOTE: I placed “pipes” between my various forms of social media. The “pipe” key is above your “Enter” or “Return” key. I decided to leave in part of the web addresses (minus the http://) of the website and blog to aid in branding and familiarity of the sites.

How to add a hyperlink to a word

How to add a hyperlink to a word

Step 4

Click on the “Insert hyperlink” icon, hit “OK.” Remember to ” Save” your new signature.

Adding the link to a word in an email signature

Adding the link to a word in an email signature

Step 5

Send an email to yourself and decide if you like the look of your new email signature. After doing this, I decided to remove the link for becoming a student higher, plus to alter it to read: “Becoming a student at University of Nebraska-Lincoln” as I felt that would be more descriptive on a national level than “UNL.”

Questions or comments?

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This entry was posted in Delivery Strategies, Social Media, Uncategorized and tagged , , , . Bookmark the permalink.

One Response to How to Include MORE in a Shorter Email Signature

  1. lindsaychichester says:

    Hi Alice, I was going to do this today, but I am not even finding the gear option you talk about in step 1. I thought maybe I had to go into where my signature box is, but there was no gear box there either. Can you please advise?

    Thanks

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