Your email signature serves as a mini billboard for you every time you send an email. However, I’m embarrassed to say my Office 365 email signature was beginning to look like a real billboard:

Alice’s old email signature

Here’s how my new one looks, followed by one easy way of making an Office 365 email signature shorter:

Alice’s new email signature

Step 1

Click on the “gear” in the upper right side of your email and then click on “Options” toward the bottom.

Locating the email signature setup section

Step 2

On the left navigation bar, go to Layout > Email signature

Navigate to Email signature

Step 3

Click on the down arrows to bring up more editing possibilities, including adding a hyperlink to a word. Hover over the word or words to which you want to add the link.

NOTE: I placed “pipes” between my various forms of social media. The “pipe” key is above your “Enter” or “Return” key. I decided to leave in part of the web addresses (minus the http://) of the website and blog to aid in branding and familiarity of the sites.

How to add a hyperlink to a word

Step 4

Click on the “Insert hyperlink” icon, hit “OK.” Remember to ” Save” your new signature.

Adding the link to a word in an email signature

Step 5

Send an email to yourself and decide if you like the look of your new email signature. After doing this, I decided to remove the link for becoming a student higher, plus to alter it to read: “Becoming a student at University of Nebraska-Lincoln” as I felt that would be more descriptive on a national level than “UNL.”

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